Handbook/Forms

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Policies and procedures help ensure compliance with laws and regulations, give guidance for decision-making, and streamline internal processes with instructions understood by all to keep the workplace fair and productive.

Handbook Policies 

 

SECTION 1: GENERAL POLICIES

 A.  COUNTY EMPLOYMENT

1A-1 EMPLOYMENT AT-WILL

1A-2 EMPLOYEE STATUS POLICY

 1A-3 EQUAL EMPLOYMENT OPPORTUNITY

 1A-4 AMERICANS WITH DISABILITIES ACT AMENDMENTS ACT

 1A-5 PERSONNEL FILES

 1A-6 RECORD-KEEPING POLICY – RECORD MAINTENANCE, RETENTION, AND DESTRUCTION

 1A-7 PERSONAL RELATIONSHIP POLICY

 Form - CONSENSUAL RELATIONSHIP AGREEMENT

 1A-8 NEPOTISM

 B.  WORK RULES AND EMPLOYEE RESPONSIBILITY

 1B-1 ATTENDANCE

 1B-2 DRESS CODE

 1B-3 ID BADGE POLICY v3

 Form - ID BADGE REQUEST

 1B-4 TOBACCO SMOKE FREE WORKPLACE

 1B-5 CONFLICT OF INTEREST

1B-6 HARASSMENT

 1B-7 SEXUAL HARASSMENT

 1B-8 POLITICAL ACTIVITY

 1B-9 OUTSIDE EMPLOYMENT

 1B-10 BREAKS

 1B-11 GRIEVANCES

 Procedure - GRIEVANCE

 Form - GRIEVANCE/COMPLAINT

 1B-12 DISCIPLINE

 1B-12-1 PROGRESSIVE DISCIPLINE POLICY

 Form - PERFORMANCE CORRECTION NOTICE

 1B-13 LICENSE AND CERTIFICATIONS

 1B-14 WEATHER CLOSINGS AND EMERGENCIES

 1B-15 CONFIDENTIALITY

 1B-16 WHISTLEBLOWER

 C. COUNTY PROPERTY AND EMPLOYEE RESPONSIBILITY

 1C-1 COUNTY PROPERTY USAGE

 1C-2 COUNTY VEHICLE USAGE

 1C-3 CELL PHONE USAGE

 1C-4 COMPUTER AND INTERNET USAGE

 D. SAFETY AND HEALTH EMPLOYEE RESPONSIBILITY

 1D-1 WORKERS COMPENSATION

 1D-2 RETURN TO WORK

 1D-3 EMPLOYEE SAFETY

 1D-4 DRUG AND ALCOHOL- ALL EMPLOYEES

 1D-5 DRUG AND ALCOHOL- CDL EMPLOYEES

 1D-6 WORKPLACE VIOLENCE

 1D-7 SOCIAL MEDIA

 1D-8 USE OF REEVES COUNTY VEHICLES POLICY (updated 08/14/2023)

 

SECTION 2: EMPLOYEE COMPENSATION AND BENEFITS

 A. EMPLOYEE PAYROLL

2A-1 FAIR LABOR STANDARDS ACT SAFE HARBOR

2A-2 INTERNAL REVENUE SERVICE (IRS) FRINGE BENEFITS

2A-3 COMPENSATION  (updated 03/19/2024)

2A-4 PERFORMANCE AND SALARY REVIEW POLICY

2A-5 PAYROLL DEDUCTIONS

2A-6 WORK WEEKS AND WORK PERIODS

2A-7 TIMESHEETS

2A-8 PAY PERIODS

 2A-9 WORK SCHEDULES

 2A-10 HOURS WORKED

 2A-11 LAW ENFORCEMENT PAY AND OVERTIME

 2A-12 OVERTIME

 2A-13 DEMOTIONS

 2A-14 TRANSFERS

 2A-15 PROMOTIONS

 2A-16 SEPARATIONS

 2A-17 RETIREE REHIRES

 B. EMPLOYEE BENEFITS

 2B-1 HEALTH AND DENTAL PLANS

 2B-2 OTHER PLANS – LIFE, SUPPLEMENTAL

 2B-3 VACATION

 2B-4 SICK

 2B-5 HOLIDAY

 2B-6 JURY DUTY

 2B-7 BEREAVEMENT LEAVE (updated 06/06/2023)

 2B-8 MILITARY LEAVE

 2B-9 PAID QUARANTINE LEAVE

 2B-10 RETIREMENT

 2B-11 SOCIAL SECURITY-MEDICARE

 2B-12 FAMILY MEDICAL LEAVE ACT-MILITARY FAMILY LEAVE (FMLA-MFL)

 Form - Employee’s serious health condition, form WH-380-E – use when a leave request is due to the medical condition of the employee.

 form - Family member’s serious health condition, form WH-380-F – use when a leave request is due to the medical condition of the employee’s family member.

 Form - Qualifying Exigency, form WH-384 – use when the leave request arises out of the foreign deployment of the employee’s spouse, son, daughter, or parent.

 Form - Military Caregiver Leave of a Current Servicemember, form WH-385 – use when requesting leave to care for a family member who is a current service member with a serious injury or illness.

 Form - Military Caregiver Leave of a Veteran, form WH-385-V – use when requesting leave to care for a family member is who a covered veteran with a serious injury or illness.

 2B-13 LEAVE OF ABSENCE - OTHER

 2B-14 Lactation Breastfeeding Breaks Policy

Safety Policies

 Incident/Injury Reports

 

 Form - EMPLOYEE’S REPORT OF INJURY

 

 Form - SUPERVISOR ACCIDENT INVESTIGATION

 

 

Additional Forms

Reeves County - Video Release Form

 

Benefit Forms

REEVES COUNTY - 457 DEFERRED COMPENSATION PLAN CHANGE IN AMOUNT OF DEFERRAL FORM